Wedding Calendar Checklist

Wedding Calendar Checklist


Wedding Planning season is in full swing, so, we wanted to give you a broad view of what you should be doing and about when.  Remember, you can customize this wedding checklist/calendar to your specific needs.  This is just a suggestion to get you started thinking about your organization and planning process.

9 – 12 Months Before Checklist

  • Announce your engagement!  Send out photos to friends and family and send the announcement to the local news paper.
  • Figure out what your wedding style will be (We have a post dedicated to this.)
  • Pick your wedding date
  • Figure out your budget
  • Start compiling the guest list
  • Begin researching the ceremony site, reception site, and minister (Book these as soon as you decide.)
  • Pick people to be in your wedding party
  • Shop for your wedding gown (We have a post dedicated to your dress style.)

6 – 9 Months Before Checklist

  • Choose colors
  • Choose bridesmaids’ dresses, shoes, and accessories
  • Begin researching what your groom will wear (suit or tux)
  • Apply for/renew Passport if you plan to honeymoon outside of the US
  • Begin researching Florist, Photographer, Videographer, Musicians for the ceremony, Musicians/DJ/Band for the reception, Cake Maker, and Caterer (Book these as soon as you decide.)

4 – 6 Months Before Checklist

  • Finalize your guest list for ceremony and reception
  • Begin researching invitations, personalize napkins, or any other print style products (order them as soon as you make a decision)
  • SAVE – THE – DATE:  Research, print, mail your save the date cards
  • Have your groom purchase or reserve his attire
  • Choose groomsmens’ suit/tux, shoes, and any accessories
  • Plan your rehearsal dinner, date, and place
  • Book appointments to meet and discuss your plans with your Florist, Photographer, Videographer, Musicians for the ceremony, Musicians/DJ/Band for the reception, Cake Maker, and Caterer (Be sure to ask lots of questions, verify that they are 100% what you want, and start gathering ideas for inspiration.)
  • Shop and purchase wedding bands
  • Begin researching your honeymoon (Book this as soon as you make a decision.)
  • Request time off from work for your wedding and your honeymoon
  • Pick hotel for your out of town guests (Book this as soon as you make a decision.)
  • Pick location and type of lodging/amenities for wedding night (Book this as soon as you make a decision.)
  • Begin researching the mode of transportation for the wedding day (limo, horse-drawn carriage, trolley, etc.)
  • Register for wedding gifts

2 – 4 Months Before Checklist

  • Get your marriage license
  • Begin putting together you invitations and addressing them; purchase stamps
  • Purchase any wedding day gifts for the wedding party and parents as necessary
  • Begin attending engagement party/dinner, bridal showers, and bachelorette party (Don’t forget to give a small gift of gratitude to the hostess and helpers.)
  • Finalize the reception menu with the caterer/work on logistics for flow and serving
  • Make or order favors
  • Pick music for your reception
  • Begin scheduling the wedding gown fittings
  • Schedule appointments for hair, nails, makeup, etc. for you and your bridesmaids (spa day for the girls?)

4 – 6 Weeks Before Checklist

  • Mail out your invitations
  • Begin thinking about what you want your vows to say and write them
  • Pick any readings you want to use during the ceremony
  • Set an appoint to meet with the minister
  • Purchase gifts for each other to give on your wedding day and write a sweet note for each other
  • Put together the wedding program
  • Pick up wedding bands, check for proper fit, have them insured
  • Send out rehearsal dinner invitations
  • Lay out the seating chart for the reception
  • Purchase guest book, ring bearer pillow, unity candles, toasting glasses, cake cutting utensils, etc.
  • Confirm details and logistic for Florist, Photographer, Videographer, Musicians for the ceremony, Musicians/DJ/Band for the reception, Cake Maker, and Caterer
  • Set appointment to have your hair and makeup done so you can see if you like it for the wedding

2 – 6 Weeks Before Checklist

  • Collect RSVP’s for guest that haven’t responded
  • Confirm ceremony and minister details and logistics
  • Review rehearsal dinner plans and logistics
  • Confirm headcount with the head count and finalize the table layout and seating arrangements
  • Have menu cards, place cards, table numbers, etc. made
  • Complete the final wedding gown fitting
  • Complete final bridesmaids’/groomsmens’ attire fittings
  • Confirm honeymoon plans, tickets, reservations, etc.
  • Give attendants a list of their duties

Final Week Checklist

  • Pack for your wedding night and honeymoon (Remember your passport if needed.)
  • Pick up wedding gown (Remember to properly store it so it doesn’t get wrinkled.)
  • Pick up groom’s attire (Remember to properly store it.)

Rehearsal Day Checklist

  • Bring favors, decor, guest book, ring pillow, etc. to ceremony and reception locations
  • Give everyone in wedding party a detailed schedule of events for the wedding day
  • Review ceremony seating with ushers
  • Make final payment to vendors for services rendered


If you have any questions about our wedding photography or to book your wedding with Bella Lumiere Photography, please contact us.

February 23, 2021


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